Workflow Coordinator

Job Info

Job ID:
Business Lobby
Company Type:
Job type:
Open position:
Graphic/Web Designer 
Job Title:
Workflow Coordinator
Graphic Design 
Bachelor’s Degree 
Experience Level:
Arabic English 


Job Description

A global Business Consultancy is hiring Workflow Coordinator (VCS)



  • Manage the VCS booking system and maintain a well-communicated schedule and up-to-date entries for all phases of the VCS projects
  • Prioritize project work, based on strategic importance, pending tasks, resources availability and deadlines
  • Ensure projects’ brief/changes are clear and signed off
  • Assist in VCS projects’ planning including but not limited to briefs, tasks breakdown, time estimation and project framework such as resources and final output definition

Project control

  • Coordinate input from the client to internal team and vendor on time
  • Ensure project meets internal and client expectations in terms of budget, delivery timelines, and strategy
  • Identify/track/manage/mitigate risk on clients’ projects. Escalate these issues to RPPL, CPL and/or client when necessary to ensure minimal impact to quality, budget, and timeline
  • Actively collect and build on clients’ feedback to improve deliverables

Project communication

  • Manage day-to-day client interaction and communicate effectively with clients to identify their needs, set and manage their expectations and propose alternative solutions
  • Provide updates on projects’ progress, risks, timelines in a timely manner

Project accounting and finance

  • Understand the VCS ME pricing model, ensuring that charges reported by resources are aligned with the cost initially communicated to client
  • Validate and update the VCS booking system
  • Follow up with clients regarding missing data, including charge codes

Internal project reporting and administration

  • Monitor the projects progress and update the VCS booking system
  • Monitor and report client and team satisfaction, projects’ quality and success metrics
  • Track tasks and sheets, submit reports (iTime, daily tracking sheets, etc.), report VCS deliverables
  • Apply correct use of firm templates and branding guidelines to produce high quality deliverables in an efficient and timely manner
  • Participate in brainstorming sessions, create concepts, develop visuals and finalize projects related to the company and its clients
  • Support with staff induction



  • Graphic design  Bachelor degree
  •  3 + years’ experience in graphic design. Experience in project coordination is a plus.



  • Fluency in spoken and written English and Arabic
  • Good knowledge of PowerPoint and other relevant Microsoft software (Word, Excel)
  • Excellent knowledge of Adobe Suite, UI/UX and web design knowledge is a plus


Location: Beirut

Salary: 1,900 USD + Yearly Bonus up to 8% + NSSF