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Business Operations Assistant

Job Info

Job ID:
J007016
Business Lobby
2022-06-30
Job type:
Permanent 
Open position:
executive assistant Finance Operations 
Job Title:
Business Operations Assistant
Country:
Lebanon
Lebanon
 
Experience Level:
2 or 4 years 

Allowances

Job Description

Our client, a global Business Consultancy company, located in Beirut, is recruiting a Business Operations Assistant:

 

Responsibilities:

  • Work closely with the Business Operations manager(s) (BOM) of the practice(s) to provide support to one or more practices
  • Handle with limited supervision of the BOM specific tasks of the practice and serve as first point of contact for enquires related to these tasks:
  • Track business pipeline and ensure business activity (prospects, proposals, wins/losses) is fed into the internal system (i.e. iPower) timely and accurately
  • Ensure that all Risk & Quality requirements are met and accurately reported in the system (i.e. iPower and MAP) and coordinate with the R&Q counterparts as needed
  • Manages projects’ financials (track the actual vs. budget time and expenses of each project), report status to seniors and forecast time and expenses when needed
  • Follow up on invoicing and collection in close coordination with the finance team
  • Monitor marketing spent of the practice vs. budget; work with the finance team to identify/resolve
    issues
  • Be involved along with the BOM on other potential tasks related to practice operations as for example:
  • Track and manage the practice’s performance by preparing a monthly financial scorecard (including revenue, billability, pipeline, receivables, etc.)
  • Track the viewpoint pipeline in coordination with the Marketing Team and follow up with Practice Seniors to make sure deadlines are met
  • Maintain repositories on proposals, project deliverables, intellectual capital material and project qualifications, acting as a facilitator for information on client activities such as proposal, marketing documents, etc.
  • Support the BOM in the preparation of QBRs and Practice meetings Business Operations Team
  • Proactively participate in team initiatives aiming to further improve business operations
  • Be integral part of team (assume project responsibilities, attend team calls, coach new hires, provide reciprocal vacation coverage)
  • Closely team with other parts of the Decision-Making Support team (i.e. Financial Reporting & Planning and Pricing teams) and with other RST teams as well (e.g. Staffing, Recruiting, HR Admin, VCS, etc)

 

Requirements:

  • University Degree, preferably in Finance
  •  2 – 4 years of relevant experience
  • Strong oral and written communication skills
  • Affinity to work with quantitative data
  • Good organization and time management skills – able to work within an unstructured environment
    • Service-oriented attitude, proactive thinker, networker, information seeker and team player
    • Strong knowledge of relevant computer software (Microsoft Office), Excel, PowerPoint, Outlook
    • Ability to interact efficiently with senior members of the firm across time zones

 

Location:

Beirut, Lebanon

 

Salary:

USD 1.400 + Transportation as per the Lebanese Law, Class A medical insurance with dental and eye coverage, life insurance and most importantly the development career progression and the stability