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Office Coordinator

Job Info

Job ID:
J006928
Business Lobby
2022-06-18
Job type:
Permanent 
Open position:
Accountant Administration Coordinator Executive Secretary Office Manager Payroll Personal Assistant Personnel 
Job Title:
Office Coordinator
Country:
Lebanon
Lebanon
 
Major:
Accounting Business Business Administration/Management Business Computer 
Degree:
Bachelor’s Degree 
Experience Level:
5+ 
Language:
Arabic English French 

Allowances

Job Description

We are growing and need an Office Coordinator to join our Business Lobby family. We are currently based in Jdeideh and will be moving to our new offices in Mansourieh very soon.

 

Responsibility:

  1. Acting as a first point of contact: dealing with correspondence and phone calls;
  2. Managing diaries and organizing meetings and appointments;
  3. Screening phone calls, enquiries and requests, and handling them when appropriate;
  4. Review daily agenda and set reminders, and updating the CEO of important tasks and deadlines;
  5. Typing, compiling and preparing reports, presentations and correspondence;
  6. Managing databases and data entry to the system;
  7. Liaising with staff, suppliers and clients;
  8. Ensuring the office is well maintained;
  9. Handling office purchases;
  10. Updating policies, memos, emails, and other correspondence in response to queries and requests;
  11. Handling payroll, employee attendance, and employee files;
  12. Preparing NSSF forms;
  13. Petty cash and basic accounting practices such as invoicing and receipt issuance;
  14. Manage basic HR functions of the company;
  15. Updating contracts and follow-up on insurance renewals;
  16. Attending recruitment events, such as job fairs and campus meetings;

 

Requirements: 

  1. Fluent in English, Arabic. French is a big plus;
  2. Ability to type in Arabic;
  3. Minimum 5 to 7 years of relevant work experience;
  4. Basic Accounting and Payroll skills;
  5. Organizational skills and the ability to multitask;
  6. Flexibility, stability and adaptability;
  7. Ability to work and perform with minimal supervision;
  8. Proficient in Microsoft Word, Excel, and Power Point;
  9. Excellent presentation and communication skills.

 

  • Monday to Friday 8:00 to 5:00.
  • Our offices are currently in Nahr El Mot. However, we will be moving to our new offices in Mansourieh soon!
  • The salary is split into Fresh USD + LBP + NSSF